Employment Opportunities

Logistics Coordinator

Reporting to the Director of Formation and Impact, the Logistics Coordinator will set the strategy and be responsible for all participant group logistics: registration through group follow-up.

This position will be hired through Americorps. The new Logistics Coordinator will start as a part-time position and then increase to full-time on January 1, 2026.

Interested applicants can send their resume and letter of interest to Martha Pierce, Executive Director, at martha@mountain-top.org. Applications are due October 3, 2025.

Minimum Qualifications

  • An understanding of and commitment to the values and philosophy of Mountain T.O.P.

  • Excellent communication skills, both written and verbal

  • Aptitude in all aspects of leadership, including spiritual

  • Basic computer skills (Microsoft Office, Google Applications)

  • Basic database knowledge

  • Able to work an alternative schedule

Preferred Qualifications

  • Undergraduate Degree

  • Nonprofit management experience

  • Experience with Salesforce, Quickbooks, and Squarespace

Responsibilities will include, but will not be limited to the following:

Core Responsibilities

Group/Camper Management

  • Process all groups and individuals from registration through making it to the program. 

    • Be the main point of contact for all groups and individuals who have registered for an event, communicating necessary information in a timely fashion

      • Summer: maintain and communicate church information to camp directors, and assist with Sunday registration.

      • Non-summer: provide Support Staff with reports of registered groups and logistics

    • Send and process payment invoices for all groups 

    • Develop and distribute program information materials: registration packets, resource guides, team training materials

    • Ensure all participant fees are current and competitive

    • Evaluate the participation experience through an on-site evaluation and report any significant findings

    • Manage Adult Self-Screening forms of adult volunteers and run background checks as necessary in order to manage risk 

  • Change/rotate voicemail greeting during on-season and off-season 

Recruitment Team Involvement

  • Group Recruitment: Maintain a relationship with an assigned group of churches and become an expert on the church’s dynamic, staff, schedule (rotation, decision-making timeline, etc.). 

    • Relationship maintenance includes personal phone calls, emails, or potential church visits. These groups may span the spectrum from highly involved to brand new contacts. 

    • All information and progress would be recorded in Salesforce

  • Recruitment Events: Potential for participation in conferences, speaking during worship services, attending youth group gatherings or church meetings. 

  • Program Recruitment: locally advertise for programs (hang flyers, FB posts, GCTV, etc.)

Program Involvement

  • Day Camp

    • Support Day Camp staff and programs

    • Create and update curriculum

    • Communicate with Day Camp summer staff and provide necessary feedback

    • Establish program schedule (SUM+, Kaleidoscope, etc.)

    • Day Camp follow-up surveys

  • Fall Festival

    • Organize logistics for Fall Festival

Program Team Involvement

  • Serve as a member of the Program Team, setting the ministry’s program vision

    • Collaborate on long term projects such as the annual theme and worship flow

    • Collaborate with coworkers to update, improve, and develop Summer Staff Training

  • Support all ministry camp programs, retreats, and special events

    • Host groups in every aspect of a Mountain T.O.P. program, including but not limited to leading small group conversations, creating and presenting worship parts, orienting groups, and facilitating meals.

Camp Store/Canteen

  • Manage inventory of Mountain T.O.P. merchandise with a yearly count 

  • Purchase new and repeat items following the budget 

    • Including events like: Summer Staff, Support Staff, Fall Festival 

    • Keep good communication with suppliers 

    • Candy and soda included 

  • Train the summer staff directors to manage the camp store during the summer

  • Manage transactions during non-summer programs (AIM, Spring, Friends Wknd, etc.) 

Community Involvement

  • Serve and volunteer as a member of community organizations

    • Grundy County Rotary, Food bank, etc.

  • Represent Mountain T.O.P. at community events

    • Back-to-School bashes, Fannie Moffitt Stomp, etc.


Salary 

Mid-thirties, depending on experience

Benefits

Mountain T.O.P. provides the following benefits at no cost to the employee:

  •  Health, Dental, Vision, Disability, and Life

  •  403B Pension

  •  Transportation Reimbursement (Explicitly for ministry use of personal vehicle)

Summer Staff

Every year we hire about 20 young disciples interested in furthering the mission of Mountain T.O.P. during our Youth Summer Ministry program! Our application opens in the fall, and rolling hiring begins when they open. These are seasonal positions, with opportunities to rise to different management levels over several years. If you want to learn more, check out our Summer Staff page on the website here.